Email-Validation.co

Service Overview

Email-Validation.co is a professional email validation platform designed to help businesses and marketers maintain clean email lists and improve their deliverability rates. Our service verifies the validity of email addresses through multiple verification layers to ensure accurate and reliable results.

Our sophisticated technology checks each email address through multiple tests, including:

• Email syntax verification
• Domain and MX records validation
• Disposable and temporary email detection
• Mailbox existence verification
• Spam trap detection and risk assessment

Why Validate Emails

Email validation is a crucial step in any effective email marketing strategy. Here's why email validation is essential for your business:

Reduce Bounce Rates

Invalid emails generate bounces, which can harm your sender reputation and affect the deliverability of all your campaigns. By validating your lists, you significantly reduce bounce rates and protect your reputation.

Improve Campaign Performance

Clean email lists lead to better campaign statistics: higher open rates, better click-through rates, and ultimately a better return on investment for your marketing efforts.

Save on Sending Costs

Most email marketing platforms charge based on the number of contacts. By eliminating invalid addresses, you reduce your costs while improving the effectiveness of your campaigns.

Protection Against Spam Traps

Spam traps are addresses specifically created to identify and blacklist senders who don't maintain healthy email marketing practices. Our validation helps identify and eliminate these addresses from your lists.

Regulatory Compliance

Maintaining clean email lists helps you comply with regulations such as GDPR, CAN-SPAM, and other data protection and email marketing laws.

First Steps

To start using our email validation service, follow these simple steps:

1. Create Your Account

Go to our signup page and create a free account. You'll immediately receive 100 free validation credits, without needing to provide payment information.

2. Log In to Your Dashboard

Once registered, log in to your account to access your personal dashboard. This is where you'll manage all your email validations and access your results.

3. Validate Your First Emails

You can start by validating a single email to test the service, or directly import a complete list for bulk validation.

4. Review Your Results

After submitting your emails for validation, you can view detailed results in your dashboard. You can also download these results in various formats for later use.

Account Setup

Once your account is created, take the time to properly configure your profile to get the most out of our service:

Personal Information

Complete your profile with accurate information, including your first name, last name, and company name. This information helps us personalize your experience and provide better support.

Notification Preferences

Configure your notification preferences to be alerted when your validations are complete or when your credit balance reaches a certain threshold.

Security Settings

We strongly recommend enabling two-factor authentication (2FA) to further secure your account. You can do this in the "Security Settings" section of your profile.

User Management (Professional and Enterprise Plans)

If you have a Professional or Enterprise plan, you can add additional users to your account. Each user can have different permissions based on their needs.

Choosing the Right Plan

Email-Validation.co offers several plans tailored to different validation needs and volumes. Here's a guide to help you choose the plan that best suits your situation:

Free Plan

Our free plan offers 100 email validations, ideal for testing our service or for small businesses with limited validation needs.

Best for: Freelancers, early-stage startups, or anyone looking to try our service.

Pay as You Go Plan

This plan allows you to purchase validation credits in batches of 1000, with no monthly commitment. It's the perfect solution if your validation needs are irregular.

Best for: Businesses with occasional validation needs or seasonal campaigns.

Starter Plan

Our entry-level plan offers 5000 validations per month at an affordable price. It includes all the essential features for maintaining clean email lists.

Best for: Small businesses with regular email marketing campaigns.

Professional Plan

With 25000 monthly validations, this plan is designed for growing businesses that heavily rely on email marketing for customer acquisition and retention.

Best for: Medium-sized businesses with substantial customer databases.

Enterprise Plan

Our most comprehensive offering with 100000 monthly validations, dedicated support, and advanced features for large organizations.

Best for: Large companies, marketing agencies, or any organization with significant email validation needs.

Single Email Validation

Single email validation is perfect for quickly checking the validity of a specific address:

How to Validate a Single Email

1. Log in to your dashboard
2. Navigate to the "Single Email Validation" section
3. Enter the email address to validate in the provided field
4. Click the "Validate" button

Validation Results

Results will appear immediately and include:

• Overall status (Valid, Invalid, Risky)
• Quality score (from 0 to 100)
• Percentage of valid emails
• Percentage of invalid emails

Understanding Email Statuses

Our validation system classifies emails into three main categories:

Bulk Validation

Bulk validation allows you to check multiple email addresses simultaneously, making it ideal for validating your entire email list:

How to Perform Bulk Validation

1. Log in to your dashboard
2. Navigate to the "Bulk Validation" section
3. Choose your preferred input method:
   • Manual input (copy/paste list of emails)
   • File upload (CSV)
4. Configure validation options (if needed)
5. Click "Start Validation"

Validation Process

The bulk validation process follows these steps:

1. Pre-processing: Your list is analyzed, duplicates are identified, and basic syntax checks are performed.
2. Validation Queue: Your job is added to our validation queue and processed based on your plan priority.
3. Multi-layer Validation: Each email goes through our comprehensive validation process.
4. Results Compilation: Results are compiled, and a detailed report is generated.
5. Notification: You'll receive a notification when the validation is complete.

File Import

Our service supports multiple file formats for importing email lists:

Supported File Formats

• CSV (Comma-Separated Values)

File Requirements

To ensure successful processing of your files, please follow these guidelines:

• Maximum file size: 50MB
• For CSV Each email should be on a separate line
• Avoid special characters in file names
• Make sure your file is not password protected
• For best results, ensure the email column is clearly labeled (e.g., "email" or "email_address")

Column Mapping

If your file contains multiple columns, our system will guide you through a column mapping process:

1. Upload your file
2. Review the automatically detected columns
3. Indicate which column contains the email addresses
4. Select any additional columns you want to retain in the results
5. Confirm and proceed with validation

Understanding Results

After a validation job is complete, you'll have access to comprehensive results that provide insights into the quality of your email list:

Results Dashboard

The results dashboard provides a high-level overview of your validation job, including:

• Total emails validated
• Validation completion date and time
• Distribution of validation results (valid, invalid, risky)
• Breakdown of invalid and risky emails by category
• Estimated improvement in deliverability

Detailed Results Table

The detailed results table shows information for each email address in your list:

• Email Address: The email that was validated
• Status: Overall validation result (Valid, Invalid, Risky)
• Score: Quality score from 0-100
• Reason: Specific reason for invalid or risky status
• Details: Additional information about the validation checks
• Any additional columns: Data from your original file that you chose to retain

Result Categories

Our validation system provides detailed information about why an email might be invalid or risky:

Advanced Filters & Options

Our platform offers advanced filtering options to further refine your email validation process and results:

Pre-Validation Filters

Before starting a validation job, you can apply these filters:

• Duplicate Removal: Automatically detect and remove duplicate email addresses
• Syntax Pre-check: Remove emails with obvious syntax errors before using validation credits
• Domain Exclusion: Exclude specific domains from validation
• Custom Validation Rules: Set custom rules for what constitutes a valid email (Professional and Enterprise plans only)

Post-Validation Filters

After validation is complete, you can filter your results based on:

• Validation Status: Filter by valid, invalid, or risky status
• Quality Score: Set minimum quality score threshold
• Email Type: Filter by personal, role-based, or disposable emails
• Domain Type: Filter by free or corporate email domains
• Specific Issues: Filter by specific validation issues (e.g., catch-all domains, syntax errors)

Custom Scoring (Enterprise Plan)

Enterprise plan users can create custom scoring rules based on their specific requirements:

• Adjust weight of different validation factors
• Create custom risk categories based on your tolerance level
• Set domain-specific rules for certain email providers
• Develop industry-specific validation models

Export Options

After completing a validation job, you can export your results in various formats to use with your email marketing tools and CRM systems:

Available Export Format

• CSV: Standard comma-separated values format, compatible with most software

Export Customization

You can customize your exports in several ways:

• Filter Before Export: Export only valid, only invalid, or only risky emails
• Column Selection: Choose which data columns to include in your export
• File Splitting: Split large exports into multiple files for easier handling
• Custom Delimiters: Choose different delimiters for CSV exports (comma, semicolon, tab)

Email List Hygiene

Maintaining clean email lists is an ongoing process. Here are best practices for optimal email list hygiene:

Regular Validation Schedule

We recommend validating your email lists on a regular schedule:

• New Lists: Always validate new email lists before your first campaign
• Active Lists: Validate active lists every 3-6 months
• Inactive Segments: Validate inactive subscribers before re-engagement campaigns
• After High Bounce Rate: Immediately validate if you experience an unusual bounce rate

Signup Form Best Practices

Prevent invalid emails from entering your database:

• Implement real-time email validation on signup forms
• Use double opt-in to confirm email addresses
• Implement CAPTCHA to prevent bot submissions
• Use clear error messages for incorrectly formatted emails

List Segmentation Strategy

Use validation results to segment your list effectively:

• Create a "High Quality" segment with only the most reliable addresses
• Treat "Risky" emails with caution, perhaps sending them less frequent communication
• Remove "Invalid" emails immediately to protect your sender reputation
• Consider special handling for role-based emails (e.g., info@, support@)

Handling Bounces

Even with validation, some emails may still bounce. Implement these practices:

• Set up proper bounce handling in your email marketing platform
• Remove hard bounces immediately
• Track soft bounces and remove addresses that consistently soft bounce
• Re-validate segments with unusually high bounce rates

Deliverability Tips

Email validation is just one aspect of improving email deliverability. Here are additional best practices to ensure your emails reach the inbox:

Sender Authentication

Implement these authentication protocols to verify your identity as a sender:

• SPF (Sender Policy Framework): Authenticates the sender's IP address
• DKIM (DomainKeys Identified Mail): Adds a digital signature to your emails
• DMARC (Domain-based Message Authentication): Tells receiving servers how to handle authentication failures

Engagement Best Practices

Improve engagement metrics to boost your sender reputation:

• Send relevant, targeted content based on subscriber interests
• Personalize email content when possible
• Optimize subject lines to improve open rates
• Use clear call-to-actions to encourage clicks
• Test different sending times to find optimal engagement windows

Content Guidelines

Avoid common content issues that trigger spam filters:

• Maintain a good text-to-image ratio (avoid all-image emails)
• Be cautious with spam trigger words and phrases
• Ensure all links point to reputable domains
• Include a plain-text version of your email
• Keep code clean and free of errors

Sending Practices

Follow these sending practices to maintain a good sender reputation:

• Use a consistent sending IP and domain
• Start with smaller send volumes and gradually increase (IP warming)
• Maintain consistent sending frequency
• Monitor your sender reputation regularly
• Promptly address any deliverability issues

GDPR Compliance

The General Data Protection Regulation (GDPR) has significant implications for email marketing. Here's how to ensure your email validation practices comply with GDPR:

Data Processing Principles

When validating emails, ensure you adhere to these GDPR principles:

• Lawful Basis: Have a legitimate reason for validating email addresses
• Purpose Limitation: Only use validation data for its intended purpose
• Data Minimization: Only process the data necessary for validation
• Storage Limitation: Don't store validation results longer than necessary
• Integrity and Confidentiality: Ensure secure processing of email data

Consent Requirements

Before validating or sending emails to EU citizens:

• Obtain clear, affirmative consent for email marketing
• Use clear, plain language in your consent requests
• Make it easy to withdraw consent (unsubscribe)
• Keep records of when and how consent was obtained
• Never pre-tick consent boxes or use opt-out consent

Email-Validation.co's GDPR Commitment

Our service is designed with GDPR compliance in mind:

• We act as a data processor when validating your email lists
• We maintain appropriate security measures to protect your data
• We don't store email addresses after validation is complete
• We provide tools to help you maintain your own GDPR compliance
• We've implemented data protection by design and default

Frequently Asked Questions

General Questions

Q: How accurate is your email validation service?

A: Our service achieves a 99%+ accuracy rate in detecting invalid emails. However, email validation is not always 100% accurate due to factors outside our control, such as temporary server issues or catch-all domains.

Q: How long does email validation take?

A: Single email validation typically takes a few seconds to complete due to our comprehensive verification process. For bulk validation, we process approximately 900 emails per hour because we perform thorough checks beyond simple domain verification. Each email undergoes a complete validation sequence that ensures accuracy but requires time. Small lists (up to 1,000 emails) will take about 1-2 hours to process, while larger lists will require proportionally more time. This thorough approach allows us to deliver the high-quality results that protect your sender reputation.

Q: Do you store the email addresses I validate?

A: We do not store the actual email addresses after validation is complete. We only store metadata about the validation job (number of emails, validation results, etc.) for statistical and billing purposes.

Technical Questions

Q: Can you validate email addresses without sending an email?

A: Yes, our validation process does not involve sending emails to the addresses. We use a combination of syntax checking, DNS validation, and mailbox verification techniques that don't require sending actual messages.

Q: Why do some valid emails get marked as "risky"?

A: Emails may be marked as "risky" if they have characteristics that could affect deliverability, such as being on a catch-all domain, having spam trap patterns, or coming from domains with poor sending reputation. These emails might still be deliverable but warrant caution.

Q: Can I validate role-based emails like info@ or support@?

A: Yes, our system can validate role-based emails. However, these are often flagged as "risky" because they typically have lower engagement rates and are more likely to be shared by multiple people.

Billing and Credits

Q: When are validation credits deducted from my account?

A: Credits are deducted only for actual validation attempts, after removing duplicates blank values.

Q: Do unused credits expire?

A: For subscription plans, unused credits expire at the end of your billing cycle. For Pay as You Go plans, credits never expire as long as your account remains active.

Q: Can I upgrade or downgrade my plan?

A: Yes, you can change your plan at any time. When upgrading, you'll be immediately granted the new plan's credits. When downgrading, the change will take effect at the start of your next billing cycle.

Troubleshooting

If you encounter issues while using our service, here are solutions to common problems:

File Upload Issues

• Problem: File upload fails or times out
  Solution: Ensure your file is under the 50MB limit. For larger files, split them into smaller batches. Check that your file isn't corrupted or password protected.
• Problem: Column mapping doesn't detect email addresses
  Solution: Make sure your email column has a clear header such as "email" or "email_address". If not, manually select the correct column during the mapping process.

Validation Results Issues

• Problem: Validation job seems stuck at "Processing"
  Solution: For large lists, processing can take time. If a job remains stuck for over an hour, try refreshing the page or contact support.
• Problem: Known valid emails marked as "invalid"
  Solution: Temporary server issues at the recipient's domain can cause false negatives. Try re-validating these emails individually or at a later time.

Account and Billing Issues

• Problem: Credits were deducted but validation job failed
  Solution: Contact our support team with your job ID. If a job fails due to a system issue, we'll refund the credits.
• Problem: Unable to access premium features
  Solution: Verify your current plan in the account settings. If you've recently upgraded, you may need to log out and log back in for changes to take effect.

If you continue to experience issues not covered here, please contact our support team for assistance.

Contact Support

Our support team is here to help you get the most out of our email validation service. Here's how to reach us:

Support Options